Saudi compliance

ERP for Government Contracts and Etimad in Saudi Arabia

Government work pays on documentation: the certified claim, the correct invoice, the supporting schedules, submitted through Etimad in the expected form. The ERP has to cost the contract, produce the claim and hold the evidence, so payment is a submission rather than a reconstruction.

Tender pipeline with bid documents and deadlines
Project costing per government contract with committed and actual cost
Progress claims, invoices and supporting schedules prepared for Etimad submission
Retention, advances, penalties and variations tracked to final account

Riyadh-based teamArabic and EnglishSupport after go-live

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Partner on four platformsZoho, Odoo, ERPNext and ManageEngine

Saudi practiceVAT, e-invoicing, GOSI and WPS workflows

Arabic + EnglishInterface, documents and reports

Riyadh HQAl Olaya District, working Kingdom-wide

From tender to paid claim on one system

Etimad is the Ministry of Finance platform through which government entities run procurement and contract payments; contractors and suppliers register, bid, and submit claims and invoices there. The platform expects claims that match the contract and its milestones, invoices that comply with e-invoicing, and supporting documents. Companies that cost contracts in spreadsheets spend weeks assembling each claim. The ERP holds the contract, its BOQ and milestones, commits cost as it happens, produces the certified claim and compliant invoice, and keeps the schedule that supports it.

We configure this on Odoo and ERPNext for contractors, and on Zoho for mid-sized suppliers and service companies, with the VAT treatment for government billing and in-Kingdom hosting where required. Submission itself happens on Etimad; the ERP prepares everything it needs. See the government sector page.

What HR and finance teams tell us

“Each claim takes two weeks to assemble”

Costs and schedules scattered.

“Claims get returned for mismatches”

Contract terms not in the system.

“Retention is forgotten at final account”

Not tracked.

“Penalties surprise us”

Milestones not monitored.

What we configure

Tenders

Pipeline, documents, deadlines, bid costing.

Contract costing

BOQ, committed and actual cost per contract.

Claims

Progress certificates and schedules for submission.

Invoices

Compliant e-invoices with the government VAT treatment.

Retention and advances

Tracked to final account.

Milestones and penalties

Monitored with alerts.

Around the setup

Subcontractors

Certificates and back-charges.

Procurement

Against contract budgets.

Site payroll

GOSI and WPS with allowances.

Hosting

In-Kingdom where required.

Training

QS, finance and site.

Support

We support your finance team through each Etimad claim cycle and government payment run.

How it works with the platforms

Odoo

Analytic accounts and progress billing.

ERPNext

Projects, cost centres, no per-user licence.

Zoho

Tenders, projects and Books billing.

Evidence

Schedules and audit trail.

How the engagement runs

Each stage has a real duration against it, so you can plan around it.

Review

Current process, portal usage and data.

1 week

Configure

Fields, rules, outputs and interfaces.

1 - 3 weeks

Test

Against last month's real data.

1 week

Run

Monthly routine and monitoring.

Ongoing

What you get

Concrete deliverables, so you can hold the proposal to something.

Design

Data map
Rules
Output formats
Fixed price

Build

Configured system
Test evidence
Documentation
Training

Run

Monthly routine
Alerts
Support plan
Named consultant

Why businesses pick us

Partner on four platforms, not one

We are a Zoho, Odoo, ERPNext and ManageEngine partner and also implement Salesforce. If Zoho, Odoo and ERPNext is the wrong fit for the problem you described, we will say so before you buy licences rather than after.

Arabic and English in one system

Interface, documents and reports in both, which matters when the team works in Arabic and management reads reports in English.

Configured for Saudi practice

Invoicing workflows configurable around ZATCA e-invoicing, VAT treatment set at entry, and payroll outputs shaped for WPS and GOSI.

We stay after go-live

The first month-end close surfaces everything the scoping missed. Most of the real value of an implementation is delivered in those weeks.

A team in Riyadh, not a ticket queue

Consultants you can meet, in your timezone and your working week, who scoped the project and then configured it.

We will tell you not to buy

If the problem is your data or your process rather than your software, a new licence will not fix it. We say that early.

Organisations we have worked with

A selection of the organisations we have delivered ERP and business software work for, across finance, healthcare, trading, logistics and professional services.